Frequently Asked Questions

General FAQs

There are two deadlines each year for submission of grant proposals. The non-performing ensemble deadline is Setepmber 15, 2016. The next performing ensembles deadline is April 1, 2017. 

There will be no letter of intent to submit prior to applying to the program.

For smaller organizations, grants range from $1,000 to $5,000; for larger institutions, awards average from $3,000 to $7,500, although larger grants may be awarded to larger performing organizations with an extraordinary commitment to contemporary concert music or a particularly ambitious project.

Chamber ensembles (those comprised of under 20 performers), service organizations and presenters are eligible to apply for general operating support.  Large organizations such as orchestras and opera companies, other than contemporary music specialists, are eligible to apply only for project support.

Yes. Non-profit performing and presenting organizations in addition to non-profit service organizations throughout the United States and abroad are eligible to receive grants from the Foundation. For information on how to apply, see the Guidelines page at this web site.

The Foundation does not make grants to composers for commissioning new works. A good place for individual composers to research grant opportunities is The Foundation Center in New York City. The Foundation Center has an informative web site at www.fdncenter.org.

The Foundation considers a "project" to be out of the scope of an organization’s regular programming activities, often (but not necessarily) a one-off initiative that adds incremental expenses to your operating budget in order to achieve its goals.  An aggregated list of your contemporary music activities spread intermittently over the course of a season would not be eligible for project support.  Please explain how you will fund those aspects of the project expenses not covered by the Amphion Foundation in order to ensure the project can take place as envisioned.

 

For the Foundation’s purposes, music written in 1945 or later is considered contemporary.

Performing groups such as orchestras, opera companies and chamber music groups with a consistent core membership, as well
as ”flexible” ensembles with consistent artistic leadership and identity, are considered performing ensembles. Dance companies are also eligible to apply for projects that involve live performances of contemporary concert music.

Please note that orchestras and opera companies that do not specialize in contemporary music are only eligible to apply for project support.

 

Music festivals, music venues, and any other organization that organizes and presents live musical performances by a variety of performing groups can be considered a “presenting organization”.

Organizations that support composers and performers through grants, residencies, training programs, etc. or aid in the preservation and dissemination of contemporary concert music, are considered music service organizations.

In general, it is not within the scope of the Foundation’s mission to support jazz music.  Among organizations that fund jazz are the National Endowment for the Arts, The Aaron Copland Fund for Music, Chamber Music America, and some programs of New Music USA.

 

Opera and dance projects involving live performances of contemporary concert music are supported. Broadway-style musical theater projects are generally not supported.

Pop music is not supported. The Foundation’s emphasis is on contemporary concert music.

 

Educational institutions may apply for projects that involve professional musicians (including faculty). Activities including student ensembles are generally not eligible for support. Performances that are primarily by professional musicians are eligible even if some students also participate.

Youth choruses performing at an exceptionally high level are eligible for support, provided that they are performing contemporary concert music intended for young voices.

The Amphion Foundation will not fund indirect costs on a project, so it is advised that you do not include them in the budget.

Education projects focused on pre-college age children are generally not eligible.

The Foundation will consider professional level performance projects with an education component, as well as training programs for emerging professional-level musicians or composers, provided that they have a focus on contemporary concert music.

Generally, no. The Foundation’s emphasis is on contemporary concert music. However, programs of this nature do not have an adverse effect on your application as long as there is sufficient eligible contemporary concert music activity.

The lead applicant in a consortium project must have non-profit status, but doesn’t need to fit the criteria for service organizations, presenters or performing ensembles.

Consortium projects that support composers and performers through grants, residencies, training programs, etc. or aid in the preservation and dissemination of contemporary concert music, or projects that involve organizing and presenting live performances of contemporary concert music are eligible for support.  

Organizations without non-profit status may seek support with the sponsorship of a non-profit organization with 501(c)(3) status. You must submit a letter from the sponsoring organization describing the nature of the arrangement, and undertaking to be responsible for disbursement of funds if a grant is awarded. In addition, you must include the sponsor's IRS tax-exempt determination letter. Create one PDF that contains both items.

It is not necessary to submit board or financial information for the fiscal sponsor unless we follow up with you with a request for more information.

Except in rare circumstances, projects that take place before the deadline will not be considered.

The project description should be a detailed description of the specific project for which you are requesting support. For example, performing ensembles and presenters should include information about the performers, repertoire, venue(s),time frame and audiences served for a proposed season or concert series. Music service organizations should supply
details about the personnel and participants involved, timeframe for completion, and end goal of a proposed project. 

 

A proposal narrative should be a general description of your organization’s activities, plans for the upcoming season, and any other significant points to make your case for support. Applicants applying for general operating support are required to submit only a proposal narrative. Applicants applying for project support are required to submit a proposal narrative and a project description.

Submit your organization's budgets. We will follow up with you if we need more information about your fiscal sponsor. 

Please submit organizational budgets for the season for which support is being requested and the two years prior. For the 2016 round, this means FY 2017, FY 2016 and FY 2015. Use of the Foundation’s 3-year Excel budget template is required.

Organizational budgets refer to three consecutive years of revenue and expense statements:

  • the actual statement from the preceding fiscal year
  • a projected statement (budget) for the current fiscal year
  • a projected statement (budget) for the fiscal year for which support is requested

We require using our Excel template to create your organizational budgets; the template incorporates the format and level of detail we wish to see.

Financial statements refer to statements, often prepared by an accountant and sometimes audited, that reflect a more complete picture of an organization's financial details, including statements of activity, cash flow, balance sheets, and accompanying notes. Not every organization is required to have an audited financial statement, however, if your organization has one for any of the past three fiscal years, you are required to submit the latest one. 

The Foundation requires use of its 3-year budget Excel template.  Other budget documents are not accepted and should not be uploaded to the application.  As part of the form, you will find space to make any explanatory notes you find necessary.

Programs are very competitive. Unfortunately, each year many worthy projects cannot be funded simply because they exceed our available resources. You are welcome to call the Grants Manager at 212-461-6956 for feedback about how your proposal could be improved in the future.

Award decisions will be announced in the January following the Septempber 15 deadline. 

Award decisions will be announced in the July following the April 1 application deadline.

Please do not contact the Foundation for grant decisions. 

Getting started with the application process

IMPORTANT: First see the guidelines to determine whether you must submit a letter of intent to apply to the grant program.  Once you have been invited by the Foundation to apply, or if the letter of intent is not required of you, please see the following.

If you are setting up an account for the first time, upon logging in, you will be directed to a page to enter a password for your account. Choose a password and save it.

Then, in the "Grant Program" menu, read the guidelines and have the required information readily available. A PDF of the guidelines is available for you to download and print.

If the grant cycle is open, you will see the "Start a New Application" button. Click on it to begin the process.

If this is your first application, or if you have not updated your organization's information in a while, you will be directed to your account information to update this data.

Begin the application by completing the requested information and following the instructions. It is not necessary to complete the application in any particular order, although most applicants will find it useful to proceed in the suggested order.

Clicking "Preview" will show you what your entire application looks like at any point in the process.

Be sure to save your work often by clicking the "Save" button in the lower-left hand corner of the page.  Always save after uploading an audio sample.

You may save your work at any time. It is not necessary to complete the application in one sitting; you can return to it over a period of days or weeks, as long as you submit it by the deadline.

When you are ready to submit your application, click "Submit This Application" in the lower-right hand corner. If the system detects missing items, you will be asked to complete those items. If the application is complete, you will be taken to a final preview of your application. If you are satisfied with your application, click the red button to submit it; if you would like to make further changes, click the white button.

Once an application is submitted, it is not possible to make further changes to it, so please review your work carefully. 

To access all your applications at any time, both in progress and completed, click on "My Account" in the upper-right hand corner of the page.

Please read the FAQs for more information.

Technical FAQs

Immediately upon registering on the site, you should receive a confirmation e-mail at the address that you provided. Normally, you should receive a second e-mail approving your registration within two business days, which will contain instructions about how to log into the site.

If you don't receive either of these messages, first, check your junk e-mail folder. Be sure to add grantsmanager@amphionfoundation.org to your address book or whitelist.

If the message is not in your junk e-mail box, call us at 212-461-6956 so that we can assist you further.


For optimal security, it is recommended to choose a password that contains at least six characters. It should include numbers, punctuation, and both upper and lowercase letters. However, passwords with a low security rating will still be accepted. You are responsible for keeping your password secret. You can change your password at any time by going to the "Username & Password" section of "My Account".  Please note that our personnel do not have access to your password.  However, we can assist you to change it if necessary.

Click on "My Organization" on the upper-right hand corner of the page, then update your information.

Click on "My Account" on the upper-right hand corner of the page, then click "Username & Password" to update your information.

To access all of your applications, both in progress and completed, click on "My Account" on the upper-right hand corner of the page. Your applications and their statuses will appear on the right hand side of the page

You can either click the vertical tabs on the left and side, or click the previous and next links at the bottom of the page. It is not necessary to complete the application in any particular order.

No, the text boxes have unlimited capacity. Drag the bottom right hand corner of the text box down to increase the viewable area.  However, it is recommended that you make your answers as concise as possible while still making the case for your application.

"Path" is a technical detail and simply shows the type of HTML formatting that the text editor is using. It can be helpful if you are trying to format your text in a particular way, but otherwise may be ignored.

Fields marked with a red star are required.

iTunes, from Apple, is freely available on Macs and PCs. Here's how to create an mp3 file in iTunes. There are various other ways to create audio excerpts using free or low-cost programs. Here are links to a few. (The Foundation does not endorse any of these programs and is providing the links only for ease of reference.)
Snapper
Audacity
Quicktime
Windows Media Player
Sound Forge
Goldwave

All supporting documentation and scores must be submitted in PDF format. Scores should also be submitted in PDF format if technically and legally possible.

If the original document only exists in hard copy (such as an IRS determination letter), you will need to scan it first, and then create the PDF.

If the document exists as a computer file (such as a Word, Excel, Finale or Sibelius file), you can create the PDF directly on the computer (this is recommended).

To create a PDF on a Mac: Click here for instructions.

To create a PDF on Windows: The most reliable method of creating PDFs on Windows is with the commercial software Adobe Acrobat. However, there are various ways to create PDFs on Windows using free or low-cost programs. Here are links to a few. (The Foundation does not endorse any of these programs and is providing the links only for ease of reference.)

PDF Creator
CutePDF
pdf995
PrimoPDF
Adobe PDF Online

For certain items, such as financial statements, you may need to combine several PDFs into one combined PDF before uploading it to our site.

To combine PDFs on a Mac: Click here for instructions.

To create a PDF on Windows: The most reliable method of creating PDFs on Windows is with the commercial software Adobe Acrobat. However, there are various ways to combine PDFs on Windows using free or low-cost programs. Here are links to a few. (The Foundation does not endorse any of these programs and is providing the links only for ease of reference.)

PDF Split and Merge
MergePDF
PDF Merger
PDFCombine

You can click on the cross to re-order your work samples. Be advised, however, that the panel may elect to listen to one or more of your work samples in a sequence other than the order in which you provide them.

Be sure to update your browser to the latest version. We support the latest versions of Internet ExplorerFirefoxSafari, and Chrome.
If the problem persists, please contact us.

Once an application is completed and submitted, you will see a link that says "copy into new application" when viewing it on your account page. This allows you to re-use parts of an application in future rounds without needing to re-input all the information (i.e., the type of ensemble, mission of the organization, etc.)

Please send us an email at grantsmanager@amphionfoundation.org and we will reply. If the question is of sufficient general interest, we will post it to this page, however, you will not be identified.

Digital Millennium Copyright Act ("DMCA") Policy

If you believe that content available by means of this web site infringes one or more of your copyrights, please notify us by means of an emailed notice (“Infringement Notice”) providing the information described below to the email address listed below. If The Amphion Foundation, Inc. takes action in response to an Infringement Notice, it will make a good faith attempt to contact the party that made such content available by means of the most recent email address, if any, provided by such party to The Amphion Foundation, Inc. Please be advised that you will be liable for damages (including costs and attorneys’ fees) if you materially misrepresent that a product or activity is infringing your copyrights. Thus, if you are not sure content located on or linked-to by this web site infringes your copyright, you should consider first contacting an attorney.

All Infringement Notices need to include the following:

  • An electronic signature of the copyright owner or a person authorized to act on their behalf;
  • An identification of the copyright claimed to have been infringed;
  • A description of the nature and location of the content that you claim to infringe your copyright, in sufficient detail to permit The Amphion Foundation, Inc. to find and positively identify that content;
  • Your name, address, telephone number and email address; and
  • A statement by you: (a) that you believe in good faith that the use of the content that you claim to infringe your copyright is not authorized by law, or by the copyright owner or such owner’s agent; and (b) under penalty of perjury, that all of the information contained in your Infringement Notice is accurate, and that you are either the copyright owner or a person authorized to act on their behalf.

Infringement Notices should be sent to info@amphionfoundation.org